INNOVATIVE SOLUTIONS FOR DEFENCE AND SECURITY

Procurement Policy

This policy outlines the key principles related to procurement as a functional and important activity within Drumgrange. It is an outward facing document to demonstrate to the Drumgrange current and potential supplier base and its stakeholders that the organisation takes procurement activity seriously, fairly and objectively and is mindful of the need to achieve value for money in a transparent and competent manner.

Scope

Procurement can be defined as the acquisition, whether under formal contract or otherwise, of goods, services and works from third parties. 

The scope of procurement ranges from the purchase of routine supplies and services; to formal tendering and placing of contracts. This policy outlines the principles that should be applied to all procurement. 

Policy Objectives

  • Make sure that suppliers comply with legal requirements (including finance, health and safety, human rights and labour standards, employment laws and GDPR);
  • Identify the risks associated with using suppliers and manage these risks to an acceptable level;
  • Ensure that the roles and responsibilities of suppliers are clearly defined and adhered to; 
  • Ensure that the way we supply and develop our products and services reflects our sustainability objectives and those of our clients;
  • Spread environmental improvements throughout the supply chain;
  • Ensure appropriate safeguards and controls are in place to prevent cyber-attacks.

Responsibilities

In all dealings with suppliers and potential suppliers, Drumgrange staff must preserve the highest standards of honesty, integrity, impartiality and objectivity. We also expect our supply chain to adhere to the same principles. In particular:

  • Ensure that all relevant policies, regulatory and statuatory obligations are complied with;
  • Make all procurement decisions in the best interests of the organisation and not of the individual;
  • Seek value for money in all procurement activity;
  • Maintain the highest possible standard of integrity in all business relationships;
  • Declare any personal interest which may affect or be seen by others to affect impartiality (anti-bribery policy CP502-1-).

Training and Communication

Drumgrange aims to improve procurement skills among its staff and to raise the profile of procurement and its role within Drumgrange. We will ensure that the Procurement Strategy, Policy and Procedures are effectively communicated to, and understood by, all relevant personnel.

Drumgrange will ensure that appropriate staff are equipped with the skills, resources and knowledge to make procurement decisions that support and promote the procurement policy. 

Equality and Diversity

All procurement activity will be fair, transparent and proportionate and will not allow for discrimination of any type, in adherence with the organisation's Equal Opportunities and Dignity and Work Policy (CP501-1). Drumgrange is committed to eliminating discrimination, promoting diversity and providing equal opportunities, which is demonstrated through our employment policies and practices.

Environmental and Sustainability

Drumgrange is commiteed to take into account sustainability issues in the procurement process. We are committed to:

  • Purchase goods, works and services that lesson the burden on the environment in their production, use and final disposition, whenever possible, economical, technically feasible and cost-effective;
  • Reduce material consumption; recycling materials/waste; and reducing energy consumption;
  • Promoting the sustainable use of recourses.

Anti-Counterfeit

Counterfeit products are fakes or unauthorised replicas of the real product. These products are often produced with the intent to take advantage of the superior value of the imitated product. Drumgrange will ensure that goods and services are purchased through trusted companies and will take action against any non-legitimate products or services provided. Drumgrange understands there is a worldwide problem concerning counterfeit components entering the supply chain and is committed to sourcing components and materials from companies that share our values.

For further information please contact Abi Abraham, Office Manager at aabraham@drumgrange.co.uk

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